例一：約定 appointments
dear mr./ms,

mr. john green, our general manager, will be in paris from june 2 to 7 and would like to come and see you, say, on june 3 at 2.00 p.m. about the opening of a sample room there.please let us know if the time is convenient for you. if not, what time you would suggest.

yours faithfully,

尊敬的先生/小姐

　　我們的總經理約翰格林將于六月2日到7日在巴黎，有關在那開樣品房的事宜，他會于六月3日下午2：00點拜訪您。

　　請告知這個時間對您是否方便。如不方便，請建議具體時間。

　　您誠摯的

下面為回信
dear mr. / ms,

thank you for your letter informing us of mr. green’s visit during june 2-7. unfortunately, mr. edwards, our manager, is now in cairo and will not be back until the second half of june. he would, however, be pleased to see mr. green any time after his return.

we look forward to hearing from you.

yours faithfully,

尊敬的先生/小姐

　　謝謝來函告知我方六月2-7日格林先生的來訪。不巧，我們的總經理艾得華先生現正在巴黎，到六月中旬才能回來。但他回來后愿意在任何時間會見格林先生。

　　希望收到您的來信。

　　您誠摯的

例二：約定 appointments
dear mr/ms,

i represent the w/p electronics company in dallas, and will be in kunming from next monday to friday, (october 5-9). i should like to call on you to discuss our new monitor. would 0930 hours on tuesday, october 6 be convenient?

i shall be in beijing, at the great wall hotel, from tuesday, september 29, until sunday, october 4, where a message will reach me. if the day is not convenient, will you please suggest another.

yours faithfully

尊敬的先生/小姐

　　我是達拉斯w/p電子公司的代表，將于下周一到周五（10月5-9日）住留昆明。我樂于請您商討我們新的顯示器。星期二即10月6日上午09：30是否方便？

　　從周二，即9月29日，我將住在北京的長城賓館，直到周六，即10月4日，在那會有通知給我。如商討日期不方便，請另外建議。

下面為回信：
dear mr/ms,

thank you for your letter of september 26.we shall be very pleased to see you and discuss your new monitor, but october 6 is not suitable. we will be happy to meet with you at 9:30 a.m. on wednesday, october 7, if the time is convenient for you.

we look forward to meeting you.

yours faithfully

尊敬的先生/小姐

　　我們將很高興與您會面并與您商談新的顯示器，但10月6日不太合適。如方便的話，我們愿在10月7日與您會面。